Journal
From first contact to delivery: how event photography in Paris works
What information should you send, how is the assignment confirmed and what will your team receive? The steps from first brief to delivered gallery.
Are you looking for a photographer for a business event in Paris? Wondering what really happens between your first enquiry and receiving the images? Here is a straightforward account of the complete process.
The brief: ten minutes is enough
Contrary to what you might expect, B2B event photography does not require a twenty-page brief. To get started, I need the event type, date, venue, schedule, key moments that must be covered and the main people to photograph. A list of five to ten points is enough in most cases. A detailed programme is helpful, but it is not essential.
The brief can be shared by email, phone or WhatsApp. The aim is for me to arrive on the day with a clear understanding of your priorities and no need for on-site direction.
Your quote after review of the brief
I provide an initial reply within one working day. I prepare your quote personally after reviewing your brief. The proposal specifies coverage, deliverables, usage rights, deadlines and price.
Once you approve the quote, a deposit confirms the date. For complex events involving several spaces, multiple days or a trade show, a visit to the venue can be arranged beforehand.
On the day: discreet and independent
This is when everything comes together. My approach is simple: to be present throughout without getting in the way. In a B2B setting, nobody wants a photographer interrupting an important conversation or disrupting a speech. I arrive early, assess the spaces, identify the angles and start working without waiting for instructions.
In practice, I cover the key moments, including speeches, award presentations and demonstrations; interactions, such as networking, conversations between attendees and activity at stands; the overall atmosphere, including decor, branding and wide views; and the main people, including speakers, executives and VIP guests.
Delivery: fast and ready to use
The complete selected and edited gallery is usually delivered within 24 to 72 hours. Deadlines are specified in the quote. A priority selection of 10 to 20 images is available for an additional €150, at a time agreed in advance.
The images are delivered as high-resolution JPEGs, edited and ready to use. You do not need to sort them yourself.
Usage rights: clear from the start
The standard licence covers your internal and external communications: website, social media, communications materials, press relations and annual reports. Extensions are available on request for specific uses, such as outdoor advertising, paid campaigns or licensing to a third party.
Prepare your enquiry
Send the event type, date, venue, schedule and key moments to cover. I provide an initial reply within one working day and prepare your quote personally after reviewing the brief.
Damien Guillaume